Hunter Storm Records Management System (HSRMS) Controlled Vocabularies and Authorities

HSRMS Controlled Vocabularies and Authorities

1. Purpose

The HSRMS Controlled Vocabularies and Authorities define the approved terminology, codes, classifications, designations, relationship types, and other controlled values used by the Hunter Storm Records Management System.

These authorities establish consistent semantic meaning across HSRMS records and provide the controlled-value foundation required for reliable classification, retrieval, validation, reporting, and future machine processing.

Where an existing Hunter Storm system or authority already governs a vocabulary, HSRMS recognizes that authority rather than duplicating it.

Relationship to the HSRMS Data Dictionary

The HSRMS Controlled Vocabularies and Authorities and the HSRMS Data Dictionary serve different but complementary functions.

The Data Dictionary is the authoritative semantic definition of the HSRMS artifact schema. It defines the fields, their purposes, cardinality, applicability, relationships, and interpretation.

The Controlled Vocabularies and Authorities define the approved values, codes, classifications, designations, and relationship types that may be used by those fields.

In simplified form:

Data Dictionary = what the field means.
Controlled Vocabulary or Authority = what values the field may contain.

A controlled vocabulary may govern one or more HSRMS fields, and a field may reference an existing Hunter Storm authority rather than maintaining a duplicate vocabulary within HSRMS.

The two resources therefore function together but are not interchangeable.

2. Authority and Governance

Controlled vocabularies are authoritative when explicitly designated by HSRMS governance or by an established Hunter Storm authority incorporated into HSRMS.

Each controlled vocabulary may define, as applicable:

Authorized value or code
Human-readable label
Definition
Hierarchy or parent relationship
Applicability
Version
Effective date
Supersession or retirement
Governing authority

Controlled values are not necessarily database fields. A vocabulary establishes the values that may be assigned to one or more HSRMS fields.

3. Hunter Storm Classification System (HSCS)

The Hunter Storm Classification System is the authoritative classification framework used by HSRMS for governed classification values and classification-system codes.

This section defines or references the authoritative classification types, classification hierarchies, codes, definitions, and applicable classification rules used by HSRMS.

The HSRMS fields governed by this authority include:

Classification Type
Classification Type 1
Classification Type 2
Classification System Code
Classification System Code 1
Classification System Code 2
Classification System Code 3
Classification System Code 4

The Hunter Storm Classification System remains the authoritative source for its own classification vocabulary and codes; HSRMS does not create a duplicate classification authority.

4. Artifact Types

Artifact Type identifies the broad class of HSRMS artifact.

Artifact Type values are controlled and provide the primary semantic distinction among artifact classes managed by HSRMS.

5. Artifact Subtypes

Artifact Subtype provides a more specific classification within an applicable Artifact Type.

Subtype values are controlled and are governed in relation to their parent Artifact Type where applicable.

6. Operational Designations

Operational Designation identifies an authorized operational designation assigned to an HSRMS artifact.

This authority defines applicable designations, their meanings, hierarchy where applicable, and the conditions under which a designation may be assigned.

The primary HSRMS field is Operational Designation. Additional designations may be recorded through Operational Designation 1 where permitted by the governing vocabulary.

7. Resource and Representation Types

Resource / Representation Type identifies the nature or representation of the resource represented by an HSRMS artifact.

The controlled vocabulary establishes the authorized values used to distinguish applicable resource and representation forms.

8. Access Restrictions

Access Restrictions defines the controlled values used to identify applicable limitations on access to an HSRMS artifact.

Access restrictions are governed independently from Information Classification and do not replace information-classification controls.

9. Retention

Retention defines the controlled values used to identify the applicable retention requirement for an HSRMS artifact.

Retention values establish the governing retention condition rather than merely describing the age or publication date of a record.

10. Disposition

Disposition defines the authorized action applicable to an HSRMS artifact at the conclusion of its governing retention requirement or other applicable lifecycle condition.

Disposition values are controlled and governed independently from Record Status.

11. Information Classification

Information Classification defines the controlled values used to identify the current information-classification level applicable to an HSRMS artifact.

Previous Information Classification records a prior classification where a classification change has occurred.

Information Classification is distinct from the Hunter Storm Classification System: the former governs information sensitivity or handling classification, while the latter governs the classification framework and codes applied to HSRMS artifacts.

12. Relationship Types

Relationship Types define the controlled semantics used when HSRMS artifacts, assertions, evidence, events, or other governed objects are related.

Examples include:

Cites
Cited By
Related To
Parent Of
Source Of
Supersedes
Superseded By
Supports
Documents
Corroborates
Contradicts

Relationship types describe the meaning of a connection. They are not necessarily represented as individual database fields.

13. Record Status

Record Status identifies the current operational state of an HSRMS record within its managed lifecycle.

Record Status is distinct from:

Information Classification
Verification status
Retention
Disposition
Version
Supersession
Publication status

The authorized Record Status vocabulary and any applicable state-transition rules are governed by HSRMS schema and lifecycle governance.

14. Authority, Versioning, and Change

Controlled vocabularies may change over time.

Where a vocabulary is versioned, HSRMS governance may identify:

Vocabulary version
Effective date
Superseded values
Retired values
Replacement values
Governing authority
Applicable records or schema versions

Changes to controlled vocabulary semantics may constitute a governance change even when the physical HSRMS database schema does not change.

15. Machine Governance

HSRMS controlled vocabularies provide the semantic foundation for future machine-readable validation, classification, retrieval, reporting, and application interfaces.

Machine-readable implementations must derive their permitted values and semantic definitions from the authoritative vocabulary rather than creating independent uncontrolled value sets.

16. Related HSRMS Governance

This authority is used in conjunction with:

HSRMS Data Dictionary
HSRMS Database Schema Governance
Hunter Storm Classification System
HSRMS Record Lifecycle and Operational State Model
HSRMS Records Management System

Hunter Storm